Transactions List
The Transactions List module allows you to view, filter, and manage different types of business transactions. Depending on the Type of document you select from the filter menu, you will have access to specific actions for that document.
> Document Type Filtering
- Filter the transaction list by selecting a specific Document Type (e.g., Sales Invoice, Purchase Invoice, Sale Return, Challan, etc.) from a dropdown menu so that I can view only the transactions relevant to that category.
- The dropdown must contain all specified document types.
- Selecting a type updates the list based on that criterion when the filter is applied.
> Advanced Search & Filtering
- Filter transactions using multiple parameters, including Document Number Prefix, From Party Type, From Party Name, and Date Range
- (Date From/Date To), and the exact Document Number so that I can pinpoint specific records efficiently.
- Users can input one or multiple filters simultaneously.
- Clicking the "Filter" button executes the search and refreshes the data table below.
Below is a breakdown of the actions available for each document type:
1. Sales Invoice
When you select the Sales Invoice document type, you can perform the following actions to manage your finalized sales and receivables:
- Sale Return: Initiate a return against this specific sales invoice if the customer sends back goods.
- Print Invoice: Generate a formatted, printable version of the sales invoice.
- Payment Reminder: Trigger a notification or email to remind the customer of pending payments for this invoice.
- Share Invoice: Instantly share the invoice document with the respective party (e.g., via email or link).
- Push to Tally: Synchronize the sales invoice entry directly with your Tally accounting software.
- Receipt: Record an incoming payment received against this specific invoice.
- Credit Note: Generate a credit note to reduce the buyer's liability (e.g., in case of a discount or return).
- Debit Note: Generate a debit note to increase the buyer's liability.
2. Sale Order
When you select the Sale Order document type, you are managing pending orders that have not yet been billed. The available actions are:
- Preview: View the complete details of the sale order before taking further action.
- Convert To Sale Invoice: Instantly convert the finalized order into a formal Sales Invoice, carrying over all the relevant item and party details.
3. Purchase Invoice
When you select the Purchase Invoice document type, you can manage the bills received from your vendors/suppliers. The available actions are:
- Purchase Return: Record a return of goods back to the vendor for this specific purchase.
- Print Voucher: Generate a printable layout of the purchase voucher for your physical records.
- Preview: View the full details of the purchase invoice on your screen.
- Push to Tally: Synchronize the purchase invoice data directly with your Tally accounting software.
- Payment: Record an outgoing payment made to the vendor against this purchase invoice.
- Credit Note: Record a credit note received from the supplier.
- Debit Note: Issue a debit note to the supplier (e.g., for returning damaged goods).
4. Sale Return
When you select the Sale Return document type, you manage the records of goods that customers have sent back. The available actions are:
- Preview: View the details of the returned items and associated quantities.
- Push to Tally: Synchronize the sale return (credit note/return entry) with your Tally software.
- Credit Note: Issue a formal credit note to the customer to account for the returned value.
- Debit Note: Issue a debit note if any adjustments are required against the return.